How to Become a Kansas Notary:
To become a Kansas notary public
, a person must meet all of the requirements listed below:
- Be 18 years of age or older
- Be a citizen of the United States
- Be a resident of the state of Kansas, or a non-resident who is employed or doing business in the state of Kansas
- Must not have been convicted of a felony or crime involving moral turpitude
- Must not have had a professional license revoked or suspended
- Be able to read and write the English language
In order to receive a Kansas notary public commission, a person must:
- Meet the eligibility requirements
- Properly complete and submit a notary application form to the Secretary of State with a $25 filing fee, oath of office, and a $7,500 bond. Click here to download the application form.
- File with the Secretary of the State the official signature and an impression of the official seal
Non-Resident Kansas Notary:
Permitted. Non-residents must be living in a state bordering Kansas and be employed or conducting business in Kansas. Non-residents must also meet the same qualifications as Kansas residents.
Kansas Notary Bond:
Required. A $7,500 bond is required for new and renewing notaries. Please visit the American Association of Notaries’ website at www.usnotaries.com
to purchase and receive a bond via email in one business day, or call 800.721.2663.
Notary Errors & Omissions Insurance:
Optional. A notary public is liable to any person for damages that result from his or her official misconduct. The American Association of Notaries strongly recommends that Kansas notaries public insure themselves against claims of negligence through the purchase of Notary Errors and Omissions insurance. To purchase this insurance, please visit our website at www.usnotaries.com
or call 800.721.2663.
A $25 filing fee is required for new and renewal notary applications.
Kansas Notary Term:
Notary Commission Renewal:
A notary public may apply 30 days before the expiration of the current commission by completing a renewal application form.
None Required. However, to register as an electronic notary public, a course and exam must be taken.
Kansas Notary Stamp/Notary Seal:
Type – embosser or rubber-inked stamp
Ink color – any color as long as the seal can be reproduced under photographic methods.
Required elements - notary’s name (must have first full name), the words “Notary Public” and “State of Kansas.” A notary has the option to include in the seal “Appointment Expiration Date, and the picture of the Kansas Capitol building.
Note: Failure to attach the commission expiration date is a Class C misdemeanor and grounds for revocation of the notary’s commission by the Secretary of State. A notary public may not use an official seal unless an impression has been filed with the Secretary of State. The notary seal must be safeguarded by the notary in order to prevent forgeries and other misuse by other individuals.
None required. It is strongly recommended by the Secretary of State and the American Association of Notaries that Kansas notaries public record every notarial act in a notary journal. For Kansas notary supplies, please contact the American Association of Notaries by calling 800.721.2663 or visiting our website at www.usnotaries.com
There is no statutory fee schedule in Kansas that a notary public must follow, nor is there a prohibition against a notary public charging a reasonable fee for the performance of a notarial act.
A Kansas notary has the authority to:
- Take acknowledgments
- Administer oaths and affirmations
- Take a verification upon oath or affirmation
- Witness or attest a signature
- Certify or attest a copy
- Protest instruments
- Perform any other act permitted by law
Permitted. Kansas enacted the Uniform Electronic Transaction Act (KSA 16-1611) authorizing a notary’s electronic signature. The Secretary of State adopted the eNotarization rules, which are found in the Kansas Administrative Rules 7-43-1 to 7-43-6 regarding electronic notarizations. Currently, the Secretary of State is in the process of issuing e-notary commissions. Before performing electronic notarizations, Kansas notaries are required to: (1) register with the Secretary of State that they will be performing electronic notarial acts; (2) attend a course of instruction approved by the Secretary of State and pass an examination; and (3) obtain a Kansas digital signature issued through the Secretary of State for purposes of electronic notarizations.
Required. A notary public must notify the Secretary of State in writing on a form provided by the Secretary of State within 30 days after such change has occurred. Click here to download the Change of Status form - http://www.kssos.org/business/business_notary.html
Required. If a notary public changes name by any legal action, such notary must notify the Secretary of State in writing on a form provided by the Secretary of State within 30 days after such change has occurred. Prior to performing any notarial act with the new name, the notary public must mail or deliver to the Secretary of State a specimen of the new seal and a specimen of the notary’s new official signature. Click here to download the Change of Status form - http://www.kssos.org/business/business_notary.html
Required. If a notary public no longer desires to hold the office as notary public in the state of Kansas, the notary must immediately send by mail or deliver to the Secretary of State a letter of resignation. The appointment of the notary shall thereupon cease to be in effect.
A notary public may not:
- Prepare, draft, select, or give legal advice concerning legal documents
- Perform acts that constitute the practice of law
- Claim to have powers, qualifications, rights, or privileges that the office of notary public does not provide, including the power to counsel on immigration matters
- Use the phrase “notario” or “notario publico” or any equivalent in any business card, advertisement, notice, or sign
- Overcharge fees for notary services
- Notarize a document without the signer being in the notary’s presence
- Notarize his or her own signature
- Notarize a document in which he or she has a financial or beneficial interest
- Notarize a document that does not contain a notarial certificate
- Sign a notarial certificate under any other name than what is on the notary public commission
- Certify copies of documents recordable in the public records
If a notary improperly notarizes a document, the following actions can be taken against the notary:
- The notary may be sued individually based on negligent or willful misconduct
- The notary may be prosecuted for a Class C misdemeanor for failing to attach the commission expiration date
- The notary may be prosecuted for other crimes, such as false writing
- The notary may have his or her commission revoked by the Secretary of State
There is a statute of limitations that limits the filing of a lawsuit regarding notarial acts to three years after the cause of the action accrues (K.S.A. 53-113).
to view your state's notarial certificates.
Notary bonds and errors and omissions insurance policies provided by this insurance agency, the American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety. The American Association of Notaries is owned by Kal Tabbara, a licensed insurance agent.